If it looks like an employee- it's an employee.
A newly released memo has rocked the employer-employee relationship world. Its far-reaching effects will be felt from FedEx to small business owners in Phoenix Arizona. Unfortunately, it has not made mainstream news, and you might have missed the memo. This bombshell is being talked about in legal and insurance circles. But you need to know about it too.
"If it looks like a duck, swims like a duck, and quacks like a duck, then it probably is a duck." Substitute "employee" for "duck" and you'll get what I mean. (Except the quacking part.)
The fresh statement:
The Department of Labor (DOL) sums up their 15 page memo, released on July 15, 2105 with this sentence: "...most workers are employees under the FLSA’s broad definitions."
What this means is that there is a fresh statement from the federal government about how they will look at any independent contractor arrangements you might have in place. They will assume that every worker you have is an employee. You can call them "independent contractors" all day long- but as far as the government is concerned, that doesn't make them an independent contractor.
Why the renewed interest?
First, flexible scheduling, telecommuting and advanced technology has made it even easier for an employee to work more flexibly. This increased flexibility has made it tempting for more and more employers to view their employees as "independent" workers (think "1099") and hence not withhold social security and other taxes. That's a big revenue drain on the government... and the government notices when they don't get the money they feel entitled to.
Second, with the rise of new technologies comes the rise of new industries never thought of before, like Uber and the other rideshare companies. I recently wrote an article about the insurance problems associated with driving for Uber (read it here). Rideshare is an example of a new wave of jobs being created where workers won't have the protection Congress wishes them to have. You know, things like unemployment compensation, workers comp and safe working environments. California has recently ruled that Uber drivers are employees, and other states may follow. The new memo by the DOL essentially sends a fresh message to all employers... "don't hide your workers behind a veil of self-employment."
What are the guidelines?
(A) the extent to which the work performed is an integral part of the employer’s business;
(B) the worker’s opportunity for profit or loss depending on his or her managerial skill;
(C) the extent of the relative investments of the employer and the worker;
(D) whether the work performed requires special skills and initiative;
(E) the permanency of the relationship; and
(F) the degree of control exercised or retained by the employer.
There are examples they provide for each of the six tests. But it can still be confusing.
I'm an employer too, and I provide insurance for employers. It's important that we get this right. If we accept: "it looks like a duck, so it's a duck," it could save us all a lot of grief down the road. Check with your attorney and CPA before hiring someone as an independent contractor. The Department of Labor is aggressively challenging these arrangements. Don't get caught in a fight with them. It's not worth it.
If you have business insurance or work comp questions, call me at (480) 940-0909.
Read between the lines and stay safe.
(Please consult your attorney and CPA. I am neither. Just an insurance guy. So take these talking points to them for professional advice.)
- A recurring theme in the memo was that an independent contractor has multiple clients. If the person working for you has only one client, and that's you... beware. They could be an employee.
- An independent contractor invests a significant percentage of the money they receive from you back into their business, for things like equipment and supplies. If most of what you pay your worker stays in their pocket... beware. They could be an employee.
- The independent contractor manages their business as a business that is independent of you, and makes independent decisions about how to provide you with a desired result. If you tell someone how to bake a cake, even if they can do it from home, they are a baker who is an employee of yours. They are not a bakery.
- Finally, and this is the umbrella over them all: "Economic Realities" are the biggest theme repeated over and over in the memo. If the reality of the situation is that you can fire that worker, and their livelihood will be dramatically affected by your termination of them, then you are their employer, and not a customer. All the tests and questions exist under this big canopy. Do they depend upon primarily you for their livelihood? If they do... they are most likely an employee.